Government Liaison
We handle your correspondence with German authorities in German, including translation of letters, preparation of documents and coordination of responses.
Correspondence with German Authorities
Tax Offices (Finanzamt)
Correspondence on corporation tax, trade tax, and VAT — responding to administrative queries, preparing documents for objections (Einsprüche) and tax audits, requesting exemption certificates (§ 48b EStG for construction companies).
Social Insurance Authorities
Correspondence with health insurance funds (collection offices) and the German Pension Insurance (DRV) on audits, discrepancies in social insurance filings, and clarification of insurance status.
Berufsgenossenschaften (Accident Insurance)
Communication with BG BAU, VBG, BGN and other Berufsgenossenschaften — registration, clarification of jurisdiction, reporting of wages, contribution queries, accident reports.
Customs Authorities
Correspondence within the ATLAS system, clarification of import VAT notices, communication with the Finanzkontrolle Schwarzarbeit (FKS) during site inspections.
Municipalities
Trade office correspondence, public order authority communication, urban planning and building permit authorities, municipal taxes (trade tax advance payments).
Translation & Explanation
We translate incoming official letters and explain what action is required — in your language (German, English, or Polish).
Deadline Management
We record deadlines for the matters we handle and agree the required responses and documents with you.
From Incoming Letter to Agreed Response
Powers of Attorney & Postal Set-Up
We set up a digital inbox for your German official mail. On request, you can use our Berlin address as your registered address for service, so all official mail reaches us first.
Scan, Categorise & Forward
All incoming official letters are scanned, categorised, and forwarded to you with a brief explanation — in your language.
Draft Response & Approval
For notices or enquiries that call for action, we prepare a draft response and agree it with you before sending.
Despatch & Deadline Compliance
We send the agreed response through the channel required for the matter: post, fax or the ELSTER system.
Documentation
All correspondence is securely archived and accessible at any time via your client portal.
Companies with Official Correspondence in Germany
Companies with a German GmbH or branch office that want to organise their correspondence in German.
Foreign companies working on German construction sites that have to deal with customs, the Finanzamt, and BG BAU.
Companies receiving notices from the Finanzamt regarding land transfer tax, property tax, or corporation tax.
Companies receiving VAT queries or audits from the Finanzamt.
Companies preparing documents and identifying the right contact for a new matter.
We collect documents, record the status of correspondence and agree the next steps with you. Tax and legal assessments are handled by the responsible tax advisor or lawyer.
Office Services and Applications
Discuss an Official Letter
Describe the matter, the authority involved and any deadlines stated in the letter.
Schedule a consultation