Virtual office in Berlin: business address and mail service
A Berlin business address with organised mail handling for your international company. We agree address use, digital forwarding and any authorisation to receive mail with you — with support in English, German and Polish.
Business address and mail handling
Berlin Business Address
Körnerstraße 12, 10785 Berlin — a business address for the contractually agreed purpose. Discuss planned use for register filings, trade registration or website legal notices with the relevant authorities and your advisor before use.
Mail Receipt & Forwarding
We receive your business mail, scan it and make it available digitally. Forwarding of originals and the processing schedule are agreed during set-up.
Official Mail & Deadline Management
Official correspondence (tax office (Finanzamt), commercial register, trade office, bailiff) is immediately identified and prioritised — with notice of any pending deadlines.
Phone Service
On request, we answer calls under your company name, transfer conversations or pass messages to your designated contact.
Authorisation to Receive Mail by Agreement
If you need an authorised recipient for correspondence, the scope, responsibilities and forwarding process are expressly agreed. This does not replace legal or tax advice.
Agree Address Use in Advance
The suitability of an address for a filing or statutory disclosure depends on the intended use. Use the address only once the agreement and your company’s specific requirements have been clarified.
Client Portal
All incoming documents, scans, and forwarding confirmations are accessible at any time via your secure client portal.
Set-up and ongoing mail handling
Set-Up
Conclusion of a service agreement for use of the address and, where applicable, the authorised recipient function. Set-up of your client portal.
Address Changes
If no Berlin address yet exists, we help you register the new address with the commercial register (change filing), trade office, and Finanzamt.
Daily Mail Processing
Incoming post is scanned and uploaded to your portal according to the agreed process. Notifications and forwarding of originals are agreed during set-up.
Official Correspondence
Letters from authorities are separately flagged and accompanied by a brief comment. In urgent cases we contact you by phone.
Integration with Other Services
You can combine a business address and mail handling with bookkeeping, payroll and communication with authorities. We agree the services your company needs.
Who the virtual office is for
Companies managed from abroad that want to organise their German correspondence and, where required, authorise a recipient to receive mail.
Foreign GmbHs and branch offices that need a Berlin address for service for commercial register entry.
Companies that need a German address for their website imprint but have no registered office of their own in Germany.
Investors holding German real estate or shareholdings who need a local correspondence address.
Companies that regularly receive official mail from German authorities and must ensure that no deadlines are lost.
Agree address use, mail handling and additional services to suit your company. Whether you also need your own office or physical business premises is a separate question.
Business address enquiry: your checklist
Tell us how you intend to use the Berlin address. Before the contract begins, we agree the permitted use, mail handling and set-up date.
Company and address use
Company name, legal form, country of registration and intended use: business correspondence, website or a planned register filing. Include any requirements already received from an authority.
Mail and contacts
Approximate mail volume, recipient for digital notifications and any forwarding of original documents. Do you also need a phone service?
Start and authorisation
Preferred start date, contact person and any required authorisation to receive mail. Coordinate a planned address change with the relevant authorities and your advisor.
Questions about a virtual office in Berlin
How does a business address differ from a physical office?
A virtual office provides the agreed address use and mail handling. It does not automatically provide a workplace or establish a physical business presence. Suitability for your particular registration or website legal notice must be clarified before you use the address.
How do I receive my mail while abroad?
Incoming mail is received, scanned and made available digitally according to the agreed process. Notifications, handling of urgent correspondence and forwarding of originals are agreed during set-up.
Is authorisation to receive official mail automatically included?
Authorisation and its scope are agreed separately. An authority’s request to appoint an authorised recipient under § 123 AO depends on the applicable conditions in the individual case. There is no blanket requirement for every foreign company; discuss tax questions with your tax advisor.
How much does a virtual office in Berlin cost?
Terms depend on address use, mail volume and additional services such as forwarding originals or answering calls. These details help us agree the appropriate scope with you.
Can I combine the business address with bookkeeping?
You can enquire about a business address, ongoing bookkeeping and other administrative services together. We clarify what your German company needs and who will be responsible for each service.
Other services
Enquire about a Berlin business address and mail service
Describe your company, intended address use and expected mail volume. We will discuss the appropriate scope and a possible set-up date with you.
Enquire about a virtual office